Data loss is a major concern for organizations and individuals working with Outlook. One of the most common ways of data loss is Outlook corruption. Outlook stores its data in two file formats, OST and PST. OST stands for Offline Storage Table while PST stands for Personal Storage Table. OST files are used to store data in offline mode while PST files are used to store data in online mode.
When Outlook user is unable to access their data due to a corrupted OST file, they need to convert it to PST format in order to access the data. Converting OST to PST provides users with the ability to access their data offline. This process is known as OST to PST conversion. So, in this blog post, we will learn the advantages and methods for Converting OST to PST effectively and efficiently.
Advantages of Converting OST to PST to Access Data Offline
Converting OST (Offline Storage Table) files to PST (Personal Storage Table) files can provide many advantages when it comes to accessing data offline.
Here are some of the advantages of converting OST to PST to access data offline:
1. Easier Accessibility: OST to PST conversion allows users to access their emails, contacts, calendar, and other data from different locations. This makes it easier for users to access their data without having to be connected to the internet.
2. Offline Storage: OST to PST conversion allows users to store their data in an offline environment. This allows users to access their data even when they are not connected to the internet.
3. Increased data accessibility: OST files can only be accessed while connected to the Exchange server, while PST files can be accessed at any time, even when offline. This means that if you need to access your email, calendar, or contacts while working remotely or traveling, converting your OST files to PST will allow you to do so.
4. Better data backup and recovery: PST files can be easily backed up and restored, which can be a lifesaver in the event of data loss. This is particularly useful for businesses that need to maintain strict data retention policies.
5. Improved data organization: PST files can be easily organized and sorted, making it easier to find the information you need. This can be especially helpful for businesses that need to maintain large amounts of data.
6. Protection from Data corruption: OST files can become corrupt if the Exchange server crashes, which can make it difficult or impossible to access your data. Converting your OST files to PST can provide an extra layer of protection against data corruption.
Thus, converting OST to PST can provide numerous benefits for users and businesses. It allows for increased data accessibility, better data backup and recovery, improved data organization, compatibility with other email clients, and protection from data corruption. There are various tools available to perform the conversion process. It is always recommended to use a reliable and professional tool to ensure the safety of your data and prevent any data loss during the conversion process.
Methods to Convert OST to PST
There are several methods to convert OST to PST, including using a manual method or a software tool. Here are a few options:
1. Outlook Import/Export Feature
This is a manual method that involves using the built-in Import/Export feature in Microsoft Outlook. This method is suitable for small-scale conversions and can be done by following these steps:
- Open Outlook and go to File > Open & Export > Import/Export
- Select “Export to a file” and click Next
- Select “Microsoft Outlook Data File (.pst)” and click Next
- Select the OST file you want to convert and click Next
- Choose a location to save the PST file and click Finish
2. Automated Tool
There is much third-party software available that can easily export OST files such as Advik OST to PST Converter and many more. This software is designed specifically for OST to PST conversion. They can handle large-scale conversions and often include additional features such as data repair, data filtering, and more.
3. Microsoft Exchange Server
If you have access to a Microsoft Exchange Server, you can use the Exchange Management Shell to convert OST to PST. This method is suitable for large-scale conversions and can be done by following these steps:
Open the Exchange Management Shell and run the command “New-MailboxExportRequest -Mailbox -FilePath “
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Final Words
Wait for the export process to complete
It’s always recommended to use professional software tools, as they can help to ensure the safety of your data and prevent any data loss during the conversion process. It’s also important to check if the software you choose is compatible with your version of Outlook, as well as your operating system.
