Summary:- After reading this blog, the user will know a brief of Google workspace & the causes that are insisting on backup G suite data for future use. So, we have discussed 02 quick ways to download G suite data instantly.
Google apps or G suite is a collection of web applications developed by Google for business, personal, and enterprise use. If users have a G suite or Google apps account, users can access their Gmail on the preferred domain.
Also, the G suite account provides 30 GB of storage for Google drive as per the user’s account. The storage limits extend as per the G suite account kinds. Through a G suite account, users can access several Google applications like Drive, Docx, Slides, Calendar, Sheets, Contact, Chats, and so on.
Actually, we cannot assume the privacy & safety of data either stored on any platform. Hence, it is the user’s responsibility to back up Google workspace data to recover important G suite emails in any mishap like a ransomware attack or unintentional deletion.
Why Save G suite Data to Hard Drive?
Go through the below point to know the causes for saving G suite data. Let’s mention a few precious points for this.
- To avoid data from virus infection and unintentional deletion.
- Sometimes, some third-party tool complex Google apps data after permitting permissions
- Recover a few crucial business emails save from G suite emails for business enhancement
- Because of an Outage or connection shutdown, the G suite data may get corrupted. So, it also insists users save G suite data locally.
- Sometimes, admin G suite users must backup user account data from the G suite business account for further uses, such as promotions, bonuses, or employee exit.
By saving the backup file of the Google apps business enterprise email account, a user can prevent and overcome a few of the problems.
Two Quick Methods to Take Backup of Google Workspace Account
There are two confirmed and most reliable methods to take a backup of a Google workspace account. One is a free solution or manual method, and another is the Google G suite Email Backup software.
1 Workaround:- Backup G Suite Data by using Google Apps Backup Tool
Data export software is an inbuilt G suite account tool for the splendid administrator liberties G suite account. But, before using the tool, users must consider the point mentioned in the upcoming section.
- Users can backup the newly generated users account of G suite with the export tool
- The backup will take a longer time duration for backup of G suite data depending upon data size. The procedure starts after 48 hours after starting the export process.
- If users lose the super administrator privileges, the export procedure will automatically be canceled.
Now follow the below steps carefully to back up Google Workspace data.
- Open your default browser and log in to your Google admin console
- Enter your G suite email address and hit on the next button
- After that enter your login credentials for the G suite account and tap next
- Then, users will find the Google admin console dashboard
- From the home page, find the (<) symbol and hit on it
- Here, choose the data export under tools
- In the next step, hit on the start export button
- Finally, users can check the status of G suite Google workspace backup. Users will receive an email message after the complete data export.
The Drawback of the Data Export Method of G suite Account
The above solution is easy to follow, but apart from this, it also has a few demerits.
- It does not permit control over the export procedure
- Unable to pause or resume the export process
- Time taken process is up to 9 days, depending on the data size
- No way to backup selective G suite data
Workaround 2:- Take a Backup of your Google Apps Account by Using Instant Solution
If users are searching to save Google workspace data such as email, calendar, contact, and drive on the local machine, users must opt for the SysTools G suite email backup tool. The application gives the option to back up G suite email into PST, EML, EMLX, MSG, CSV, and other file formats. With this tool, one can back up the selective Google workspace emails by deleting duplicate emails.
By using this application users can recover Outlook PST to G suite / Google apps accounts. This tool can enable users to back up Google workspace data in the original file format. There is no limitation of G suite mailbox size limitation during the backup procedure.
Working Process to Take Backup of G Suite Account
- Firstly, Download and install SysTools Google apps email backup software
- After that, choose mailbox categories and apply the date filter
- Now, Choose the backup folder path and add Google apps user accounts
- Finally, hit begin backup button to backup your Google apps account
Final Verdict
In this article, users will get to know the causes & two instant solutions to take a backup of their Google workspace account on the preferred destination. The first and best solution is using the inbuilt Data Export tool of the G Suite email account. But, the solution also has a few consequences while converting Google Apps G Suite data. Also, we have described the full steps for taking backup G Suite data to the desired destination using the G Suite Data Backup.
Also Read:- How to Save Multiple Emails in Outlook as PDF
