The popular email program MS Outlook also lets users make schedules and keep contacts. You can arrange group meetings, add events, and more using its Calendar feature. You must save the Outlook Calendar as a PDF file if you wish to print the data from your calendar or share it with someone who does not have Microsoft Outlook. This blog post will show you how to easily export calendar data from Microsoft Outlook to PDF. To learn more about the techniques, keep reading.
“I need to transmit a copy of my Outlook calendar to my coworker. He does not have Outlook installed, however, and he runs Mac OS. I thus want to email him the calendar information in PDF format, which he can access with ease on a Mac. My only remaining question is how to save an Outlook calendar as a PDF file. Can someone explain the procedure to me?
I previously saved all of my schedules and to-do lists in Microsoft Outlook. But starting next month, I won’t have access to my office computer because I’ll be working from a different branch. So that I may carry the schedules with me in hard copy, I wish to print the calendar. How do I save the data from my Outlook calendar to a PDF, please? If someone could explain how to do it, I could take over and print the PDF files.
Methods to Save Outlook calendars as PDFs
There are several methods for converting an Outlook PST file calendar to PDF. Two well-liked approaches have been selected for this discussion. The methods are further divided into the Manual Method and Smart Method.
Manually Save Outlook Calendar to PDF
Users will require the MS OneNote application to use this strategy.
- Open the calendar you wish to save in Outlook to start the procedure.
- From the menu, choose File, then the Print tab.
- Click the Print button after selecting Send to OneNote Printer.
- After MS OneNote has opened, select File > Export.
- Click on Export after selecting PDF from the “Select Format” section.
- Add a file name and choose a folder in the dialogue box.
- To save the Outlook calendar in PDF format, click OK at the end.
Drawbacks of the Manual Method
Only a few calendar files can be converted using this method for changing Outlook files. You might not be able to correctly export numerous or only certain Calendar files from Outlook. It becomes a very time-consuming and drawn-out process. You should use the aforementioned third-party program to prevent such occurrences.
Easy Way to Export Outlook Calendar as PDF
The Advik PST Converter Tool is required for the Smart approach. The entire Outlook data set, including the Calendar, may be converted with this program into PDF format. Simply download the program, then follow these instructions to begin converting:
- Click Add PST after launching the app on your computer.
- Depending on your needs, select the File or Folder option. Select the Folder option if you wish to add several PST files from a folder.
- The software will show a preview of every data item when the files have been added.
- Select the Export button to advance to the following screen.
- To save an Outlook calendar in PDF format, select one or more calendar folders from the left side.
- To access other settings, choose Advanced Settings. Users can adjust the paper size, page margin, page orientation, and bates number or date stamping.
- Choose the desired place and press the export button.
PST to PDF Converter comes in two versions. Try Outlook Calendar to PDF Converter for Free. Users can download the demo version of the tool to try it out for free if they’d like. Or, they can pay a reasonable amount to own this instrument.
Benefits of Software to Export Outlook Calendar to PDF
- Offers two ways to export information from Outlook Calendar: modes for files and folders
- Converts numerous PST files at once and creates a PDF file that can be searched for all the exported data.
- Available selective transfer with Date-Filter
- There are no limitations on the PST file’s size: Files in ANSI and UNICODE are supported.
- Versions of Outlook 2019, 2016, 2013, and earlier are compatible with the utility.
Finishing Phrases
This article will be very helpful to you if you need to save an Outlook calendar as a PDF. Here, we’ve covered two ways that are frequently used to save MS Outlook calendar data in PDF file format. As you can see, there are several advantages to the smart way over the manual method. Therefore, using the software to export the calendar from Outlook to PDF will be a sensible choice.
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