In Overview: You have multiple accounts created in Outlook and due to this, you are facing duplicate address issues in Outlook. If yes, then there is no need to inform you now. Because today through this blog we will tell you how you can remove duplicate contacts from Outlook without any problem. So let us take further steps in the blog without wasting important time.
As we all know, Outlook is very famous all over the world today. Microsoft Outlook was launched by Microsoft on January 16, 1997. You can send and receive emails, manage your calendar, save your contacts’ names and phone numbers, and keep track of your projects using Outlook. Also, MS Outlook provides a lot of security to keep your data safe.
Outlook supports PST (Personal Storage Table) and OST (Offline Storage Table) file formats to store its data. Which stores all types of information about users. Outlook allows users to create multiple accounts at once. So users sometimes have to face the problem of duplicate contests by Outlook. So, in this part below, we tell you all the reasons.
Causes Behind Remove Duplicate Contacts from Outlook
There are several reasons why you may want to remove duplicate contacts in Outlook:
- Improved organization: Having multiple copies of the same contact can make it difficult to find the information you need. Removing duplicates can help keep your contact list organized and easy to navigate.
- Synchronization: If you have duplicate contacts, it can cause issues when synchronizing your contacts across devices. By removing duplicates, you can ensure that your contacts are the same on all of your devices.
- Avoid confusion: Having multiple copies of the same contact can lead to confusion and make it difficult to know which one is the most up-to-date. Removing duplicates can help eliminate confusion and ensure that you have accurate information.
- Save storage space: Having duplicate contacts can unnecessarily increase the storage space needed by Outlook, by removing duplicate contacts you will be able to save storage space.
- Maintaining data integrity: Keeping duplicate contact data can lead to inconsistencies and errors in your contact list. Removing duplicates can help maintain the integrity of your data and ensure that your contact list is accurate.
So we have gone through all the important points in the above section. Also, we learned about all the reasons why we face the problem of duplicate contacts in Outlook. Now we will know about some solutions through which you can solve this problem.
There are two types of technology here, the first automated and the second manual method. These two types of techniques help us to solve problems of all types. Then we have to migrate data, backup data, convert data, or recover & repair data. So let’s solve the problem with the first technique.
Delete Duplicate Contacts from Outlook – Automated Method
If you do not want your data to suffer any kind of loss and you do not want to face this problem for a long time, then you should use this Outlook Duplicate Remover tool. This tool has been developed by great IT engineers, with the help of which you will be able to Remove Duplicate Contacts from Outlook in a few seconds. This utility is very reliable and beneficial.
Brilliant Features of Software.
- If your Outlook data file is taking too long to open or is full of duplicate items, you can quickly and simply remove them.
- You may simply eliminate duplicate Outlook emails and other objects from your data file using the tool’s several advanced modes and filters.
- Users occasionally desire to remove duplicate emails from large PST or OST files so that they can be fixed for specific Outlook editions. The Outlook Duplicates Remover Tool, which can delete things used many times, can be used to accomplish this.
- Users of Outlook 2003, 2010, 2007, and 2021 are all eligible to use this application to eliminate duplicate emails from Outlook. The utility creates new processed PST files and enables the elimination of duplicate Outlook messages from defined accounts.
- If you wish to eliminate duplicates from corrupted PST and OST files. Then select “Use Recovery Mode” to eliminate duplicate Outlook emails and save the processed PST in a sound format.
How to Run this Utility
- Download, install and run the Outlook PST duplicates remover tool on your system to start the removal process.
- Use the available options to add “PST Files“, then click “Next” to continue.
- After selecting the “Necessary Folders and Subfolders” from the screen, click “Next.”
- Then, make the necessary adjustments, such as selecting the “PST Size” and “Language” selections.
- Last but not least, pick the necessary location and press the “Extract” button.
Delete Duplicate Contacts from Outlook – Manual Method
If you don’t want to waste your time and buy a third-party solution. Now, you are looking for a manual solution to remove duplicate contacts from Outlook. So, read this part completely. In this part, we have told you step by step free method. But since these are not straightforward steps, we have divided this method into several parts. Now this solution has several limitations at the same time. which we have told you after the steps.
# 1: Delete Single Contacts From Microsoft Outlook
- Start “Microsoft Outlook”.
- Select the “People Icon” under the Left Bottom Tab.
- Go to the “Ribbon Bar” and choose the “Phone” symbol once more.
- You will now receive the contact list. To check for duplicates, scroll the contacts while holding down the “Ctrl Key.”
- Use the “Delete” key to select every file.
# 2: Delete Batch Contacts From Outlook Using Import/Export Option
- Launch Windows and MS Outlook.
- Go to the File tab, then select Open & Export, then Import/Export.
- Click “Next” to proceed after selecting “Export to File” in the following panel.
- Continue by selecting CSV “Comma Separated Values.”
- Select the “Contact” folders and any additional data-containing folders now.
- The “Finish” button should then be tapped after choosing a location to save the data file.
Disadvantages of the Manual Method
- This solution is very time-consuming. Also, it can cause harm to your data.
- For this solution, it is not necessary for you to have technical knowledge, only then you will be able to understand it.
- To do this, it is very important to have Outlook installed on your computer and to have accounts configured in them, etc.
Time to Last Word
In this technical and reliable blog, we told you how you can remove duplicate contacts from Outlook without facing any problems. Also, we told you about two types of technology. With the help of this, you can solve your problem very easily. Now if you choose the manual method then you may have to face many more problems. So bypassing all these, we recommend you use third-party tools.