Summary: Many users often ask this query “How to export Gmail to PST file?” Read this article till the end as in this article, we will discuss the best two approaches to backup Gmail mailbox to PST effectively.
As we all know, Gmail is a widely opted email client to send and receive personal or professional messages. Apart from this, its advanced productivity tool like DOCs, Spreadsheets, Google Drive, etc. just makes our task easier. But when users want to switch from Gmail to Outlook for any reason, they seek to export Gmail emails to PST to easily access their previous data within their Outlook account. Before we move further and discuss the various solutions to resolve this issue, let’s look at some reasons why users want to perform the migration process.
What is the Need to Export Gmail to PST File Format?
Creating a backup of your data is the smart way to protect the data from corruption or any malware attacks. Let’s look at some of the other prominent reasons to backup your Gmail data in a PST file format.
- Saving the data in a PST file makes it easy to share with others.
- Data can easily be accessed even in offline mode.
- Users can add passwords to the resultant PST files and protect them from unauthorized access.
- Additionally, it helps to create local backups of Gmail emails on hard drives.
- You can free up the server space after saving the backup of data in a PST file.
- PST files are less prone to file corruption.
- It provides better data security as compared to any other file format.
Due to the above reasons, users often tend to export Gmail to PST files. Further, let’s move ahead to the solution part and discuss the various approaches to perform the backup process.
Solutions to Backup Gmail Mailbox to PST
The Internet is full of various methods to export emails to Gmail to PST. However, some of them may not be the right ones. After conducting a lot of research, in this section, we will share the best two ways to simplify the migration process. Let’s start with a free method.
Native Method to Export Gmail to PST File
The manual method to export Gmail to Outlook PST requires you to configure your Gmail account with MS Outlook. Then, use the Import/export feature to perform the migration process. Follow the below-mentioned steps carefully.
- Launch the Microsoft Outlook on your device.
- Tap on the Add Account button and enter the Gmail Email ID.
- Now, configure your Gmail account with Outlook and click on the Finish button.
- After configuration, navigate to the Open & Export option and go to the Import/Export option.
- Select the Export to a file option and press Next.
- Choose the Outlook data file (.pst) and then click Next.
- After that, choose the Outlook mailbox folder that you want to backup and hit Next.
- Finally, specify the location to save the resultant PST file and hit Finish.
Using this approach, users can easily export Gmail to Outlook PST. However, this method is not the recommended solution as it comes with certain limitations. Let’s look at these drawbacks in the following section.
Downsides of the Native Method
Here are some commonly mentioned that users face when they tend to export Gmail to PST file format.
- This is a tedious process and does not guarantee accurate results.
- There are high chances of losing crucial data while performing this approach.
- Users cannot perform bulk migration of Gmail emails using this approach.
- You need to have good technical skills to perform the migration process.
- Users cannot save the attachments in a separate folder.
- There can be duplication of similar emails during the process.
- Folder originality can be compromised while performing the manual approach.
To avoid these drawbacks many tech experts recommend using the professional Gmail Backup Tool to batch export multiple Gmail emails to Outlook PST. The professional approach is easy to use and provides accurate results in less time span. Furthermore, it also has a simple GUI which makes it easy to use even by non-tech users and does not require any external help.
How do I Export Gmail Emails to PST Without Outlook?
If you are facing any issues using the manual approach, you can opt for the professional Gmail Email Backup Tool to export Gmail emails to PST. This advanced method provides a secure and quick migration of Gmail emails. Its various features help to perform bulk migration of Gmail mailbox data with 100% accuracy. This tool does not alter a single data and keeps the data integrity intact throughout the migration process.
Salient Features of the Gmail Backup Tool
- This tool helps to migrate email from Gmail to Office 365, AOL, Thunderbird, Yahoo, HotMail, Zoho Mail, Gmail, etc.
- It enables users to perform bulk migration of Gmail emails with high data accuracy.
- Users can clean up the server space and avoid Gmail out of storage errors effectively.
- Using the Gmail backup software, users can also export Gmail emails to CSV, PDF, PST, MSG, EML, MBOX, EMLX, JSON, etc.
- Users can opt to migrate emails of a specific date range.
- This tool also helps to convert emails of a selective date range.
- This method prevents any data alteration and keeps the data integrity intact throughout the process.
- The tool maintains data integrity throughout the conversion process.
Steps to Export Gmail to Outlook PST
- Download the Gmail Backup Tool and Run it as an administrator.
- Enter the Gmail Credentials and click on the Sign in button.
- Now, select Gmail from the given option to backup the data.
- Select the required mailbox data from the preview option. Click Next.
- After that, choose PST as the resultant file format from the Save As/Backup menu.
- Tick the other given option from the migration process.
- Finally, hit the Convert button to begin the conversion process.
Following these simple steps, you can easily backup Gmail mailbox to PST. This tool offers a user-friendly interface that makes it easy to use by both technical and non-technical users.
Conclusion
In this article, we have shared the best two approaches to export Gmail to PST files effectively. The manual approach is simple to implement but comes with certain restrictions. To avoid those limitations, many experts prefer using the professional method to make the migration process quick and easy. So, you can choose the right method to perform the migration process.
Frequently Asked Questions
- Why do users want to forward Gmail emails Into Outlook PST?
Ans: The need to export Gmail emails to PST differs for every user. Sometimes, they want to remove their Gmail account and keep a backup of their data.
- Can we use Google Takeout to export Gmail emails to PST format?
Ans: Google Takeout is an inbuilt utility of Gmail that helps to backup Gmail emails to local drives in MBOX format. It does not enable saving the Gmail data in Outlook PST format.
- Can you export Gmail emails to an external hard drive?
Ans: Yes, using the professional Gmail email backup tool you can easily backup your Gmail emails in your external hard drive. This tool enables saving your data in PST, PDF, MSG, MBOX, EML, and many more.
