Migrate Confluence to SharePoint
SharePoint is a wondrous file-sharing and storage platform that offers multiple benefits to businesses around the world. SharePoint migrations is inevitable for those working with primitive and orthodox file-sharing and storage methods. This is the reason many Confluence users wish to migrate their data and content to SharePoint. But the real question is how to carry out the process effortlessly and flawlessly. Confluence to SharePoint migration requires a strategized plan that allows smooth sailing through the migration process.
Even with mounds of data present in Confluence, you could achieve successful migration in these ways. Taking care of your valuable data during migration is, however, pertinent and most important in all scenarios. To close the division between two digital platforms, businesses aim to migrate. Migrating to SharePoint from Confluence is not as literal and simple as it sounds. It requires more than just data transfer. It involves metadata, security settings, links, attachments, versions, and much more. Organizations use Microsoft SharePoint to create websites.
Different Stages of Migration
The migration process could be divided into four different stages:
- Pre-migration
- Transfer
- Delta Migration
- Post Migration
1. Pre-Migration
In this first stage of migration, one needs to prepare before jumping directly into the process. The prerequisites include figures, files, folders, content, data, file distribution, etc. It is imperative to check for any probable issues, system glitches, and troubles in advance to avoid surprises during the migration process. Having a pre-migration tool is also a plus point, as it helps to migrate data by allowing you to understand your system dynamics, such as
- Information Architecture
- Data size and volume
- Customizations
- Workflow
- Frameworks
These system dynamics could have a direct impact on the migration journey and pose risks and threats if neglected. It is always wise to make preemptive moves and plan beforehand. After taking the necessary pre-migration steps, you can then export the data from Confluence, which may include pages, bookmarks, links, attachments, etc.
2. Data Migration (transfer)
This is the actual migration stage where you load the exported data from Confluence to your new environment (SharePoint). The deployer or pre-migration tool will help to migrate metadata designated for different types of data. It includes system metadata. But you need to be fully vigilant during the process because with every move and migration, risks and threats will follow. These can potentially harm your IT infrastructures, platforms, migration process, and business. Therefore, it is unavoidable to have a migration tool that will eliminate the chance of data losses, errors, broken links, and corrupted files, pages, and formatting.
Not everyone is familiar with SharePoint and its dynamics. Some teams may find it hard to switch from Confluence to a new environment. This is another big challenge with Confluence migration. You could find instances where your team is lagging due to unfamiliarity with the new software. A good migration tool helps to migrate your content from Confluence to SharePoint without causing confusion. It also ensures that the teams are fully in sync and comfortable with the system.
3. Delta Migration
This is the third stage of migration. In the delta phase of migration, businesses only move the newest and freshest content from Confluence to SharePoint. It only deploys new data into the new software. Most migration tools offer single-click delta migration facilities and services. This is necessary for smooth and effortless migration. After careful consideration of the current projects and workflow, the deployer or tool recognizes and drafts a plan or structure. According to this, delta migration commences. The newly exported contents and data then automatically load onto the new system or software with utmost ease.
There are many advantages associated with delta migration. It runs automatically and also manually. The deployer has the choice to perform it manually too. The automatic delta deployment usually occurs before the actual migration process. Automatic deployment, however, depends significantly on the previously migrated data or project. It is, therefore user’s responsibility to ensure the uniqueness of the project before migrating. The user should ensure that projects are safe before the automatic delta deployment process commences.
While we are discussing delta migration for items and projects, we must be aware that the deployer software supports other sorts of migrations as well. Tzunami deployer is capable of supporting the “security only” migration type. It is also a part of delta migration. It is now up to the users how they want to proceed. They have the liberty to migrate security only. This type of option is useful, especially in the circumstances where users want to migrate data in one instance and security only in the other. It can also occur when the security settings are in jeopardy. Sometimes security settings get messed up in the initial stages of migration. So, there are many options to carry out delta migration.
4. Post Migration
Now that you are almost done with the migration task, the post-migration phase begins. In this stage, you can check migration status, reports, and success rate. It is done by comparing the migrated data from the old source to the new one. The post-migration phase involves data validation to check whether the process is fully completed or requires further action. In case the progress and results are not up to the mark, the process can be repeated with iterations in the delta migration stage. This phase ensures and validates the transfer of data to a new SharePoint environment.
Conclusion
After migrating the data from Confluence to SharePoint, always make sure your data is validated. It is better to find flaws and discrepancies in data at this stage instead of later stages. Another wise step is to create a backup. A backup acts as your stealth mode or safe house where you can go in case of a system collapse. You can always archive your data. Not only does it protect your data, but also maintains its integrity. Your new SharePoint environment is now ready for service and use. It is accessible from anywhere to whoever needs to access it with company permission. Your data is in protected hands.