Getting an office multifunction printer is a lot like getting a new car. You want to find something with the right mix of features, power, and efficiency so that it can do the job and give you something extra.
The two things are also alike in other ways. Just like when you buy a car, you have many choices when shopping for an office copier.
With these five steps, you can find the best office copiers. We can help you find a printer that works well for your office and makes your job easier.
As you go through the five steps to finding the right copier, you’ll see how important it is to choose the right dealer.
Unlike car dealerships, which only sell one car brand, authorised copier dealers sell models from different manufacturers.
Working with a skilled and experienced dealer makes it easy to find the best laser multifunction printer in Qatar for your small business. Keep that in mind as you go down the list.
- Be sure to branch out from your familiar brands.
Stay focused on one brand name when looking for a copier for your office; ignore all the other choices. If you only buy one brand, you might spend less on a machine that doesn’t work well in your office.
Also, you might buy a copier for your office that breaks down a lot and costs more to fix than your budget allows.
Instead, go shopping with an open mind. It’s important to know that there are different brands of office copiers that can do everything.
Also, most machines have advanced security features that protect your data and reputation. But if you only look at one brand, you might miss the functions and features you need (or pay too much for them).
- Make a budget plan.
Before you buy a copier or MFP, you need to set a budget. Talk to the person in charge of money about your budget.
It’s important to remember that the copy machine is just one of the costs. Consider the following as well:
- Installation
- Maintenance
- Supplies
- Repairs
Some local suppliers charge different fees for buying machines and keeping them running, while others combine the costs.
You can find out how much the company charges for its devices and services by talking to the provider.
- Make sure you ask the right questions when choosing a supplier.
The company you sell the machine to is just as important as the machine itself. So that your office can run smoothly, you need a company that can take care of your printing needs.
Start by listing all the places that could sell office copiers. Then, ask the suppliers some questions to learn more about them.
Ask questions like,
- Do you offer remote monitoring?
- What kind of maintenance and repair parts does your company keep on hand?
- Most service calls only need one visit, or do you usually have to come back two or more times?
- Do you have a single price for installation, maintenance, and repairs, or do I have to pay for each one separately?
- Which office copier do you think is the best?
- Check out the reviews, awards, and references.
After getting some ideas for office copiers, do your research. Look up the machine’s brand and model and read online reviews.
Then you can ask other business owners how well the devices worked for them.
The next step is to learn more about the service provider. Verify whether the company is an award winner. Check how many clients you have as well.
If the rate is high, you know that people are happy with the office copiers and the service.
- Visit vendors in person.
You probably have two or three service providers you are interested in. It’s time to meet them in person to decide which one is best for your business.
Check out each place you go to based on the following:
- Certifications of technicians
- Professionalism
- The number of locations, because it’s easier to sell and help people when there is more than one office.
Also, run the models for a while. Before you buy something, you should be able to try it out first. A “see but don’t touch” policy is not a good fit for a business.
Wrapping Up
When looking for the right copier or printer for your business, it’s essential to work with an appropriately licensed dealer.
After figuring out what you need to print, the dealer can review several features to help you meet your needs and, if necessary, scale up. Then, if you need maintenance or repairs, your partner will be there for you.
